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Summary - Class notes - MICE
1575154800 Meetings Week 1
Meaning of meeting in the bookPeople coming together on one place to perform an activity. Frequency can be on ad-hoc base or with a pattern (yearly, monthly)
What is a meeting?A planned event where people come together to discuss and take part of activity.
Goals of a meetingEach meeting has its own purpose, but they all work on the same mutual strategic goal. With taking the strategy and roles of the meeting in consideration, there cannot be an effective meeting. First work on the basic structure of a meeting and then the special requirements of the goal.
How to plan a meeting ?1: Choose date and time
2: Select guest lectures or moderators
3: Think of technical facilities
5: Choose location and layout
What is a conference?A participative meeting designed for discussion, fact research, problem-solving or consultation. In comparison with a congres, a conference is smaller in size and more selective. Not very time-limited but most conference are not long and have specific goals
What is a congres?Meeting regularly on representative base from hundreds or thousands of individuals that belong to a professional, cultural, religious or other group. A congress is mainly organized to discuss a specific subject, people that present the subject are only members of the organizing party. Mostly yearly or multi-year.
What is a convention?Basic and formal meeting of legal organ, social or economical group to release information on a specific situation and to deliberate and give approval for this situation for policy. Limited of time and specific goals, no frequence.
What is a symposium ?Is a meeting with a scientific purpose. The goal is to transfer knowledge and input discussion. Mostly take place at a trade show.
Example of format of symposiumIntroduction moderator
Keynote speaker gives comments on subject
Discussion: opinion of members
What is a seminar ?
- Training for specialists with different skills but same interest.
- Learning purpose
- Discussion on one theme
- 1 day programme mostly
- Can have one goal or mulitple
- Like: spreading knowledge AND motivation
Difference between seminar and workshop?Seminar is mostly academic and less practical and focusses on educative purposes. Workshop on skillls.
What is a webinar?Online seminar, like blackboard collaborate
What is a panel?Discussion between two or more expert speakers on announced subject . Controlling is done by moderator.
What is a forum?Consists of two parts:
- Expert begins, with different perspectives
- Followed by discussion of members or attendees. Can be online.
Moderator is involved
What is a break out session?Short session with small group, from a large conference or congres. Where they discuss a specific subject, goal is to discuss on detailled level
Options for break-out sessions:
- Brainstorm: creative ideas, no judging but respecting input
- Parrallel session: same time as other session and corresponds to the subject.
- Poster session
- Rump session
- Q&A session
- Plenary session is closing and ending the meeting, everybody that worked on it must be attending
Best requirements of a break-out session:Use technology
Different sessions of one theme
Purpose of trainingTo improve expertise or skill
When there is more than 40% theory, it becomes a course or presentation
Purpose of courseEducative purpose
Ends with certificate
Transfer knowledge AND skills
What is a masterclass?Lesson or course given by famous expert
Colloquium is what?Dialogue with scientific or academic view
Aimed on certain areas with mutual interest by exchanging ideas
Discussion on results is possible
Scope of colloqium is more limited then symposium
What is a sales meeting?Periodic business meeting by sales team to discuss results, vision, product and market development and internal, case, knowledge transfer
What is a incentive meeting ?Is a meeting event as part of a programme that is offered to members to reward previous activities.
What is business meetingLike SVO
What is a presentation ?Often used to introduce a new product
What are the five types of presentations?
- Arousing -> seek for interest
- Decision making
Combination is also possible
Methods to present?Fireside chat: informal relation between moderator and guest. Often on tv, like DWDD, Veronica Inside etc.
Campfire session: introduce a subject and brings discussion. Input is made in realtime by attendees. Format is excellent for delegates that want to learn from same generation by sharing experiences
World café: conversation forum where discussion on subject and relevant cases are made possible. Tables are set as small cafe with 4/6 people per table.
Knowledge cafe: facilitator explains goals of the presentation and asks one or two important open questions. Attendees made into discussion groups to discuss questions. After 45 minutes they return and share their opinion, insights and ideas on the subject
Speed geeking: also speed dating. Quickly informed on subject, theory, program etc. Focus on presenting quickly by practical experienced speaker.
Fish bowl: activity that is used for group discussion. Small group is 'put into fish bowl' and others listen.
Unconference: unstructured conference where attenteeds think of the structure and actively involved
Lightning talk: short presentation from a few minutes at a conference
Pecha kucha: short, creative presentation of maximum 6 minute and 40 seconds. 20 slides of 20 seconds.
Ted Talk: a showcase for speakers with amazing, good formulated ideas in less than 18 minutes. It works because it only asks for attention for short period of time.
Types of TED talks:Big idea: 1 or 2 strong points
Tech demo: presentation of smart and new innovation where the speaker took part in.
Performance: music, dance, magic or other play to excite the audience
Artist's statement: in these the artists present their work and put meaning and process behind their creation
Dazzle with wonder: these are about the astonishment of science and other discoveries.
Small idea: is not about one big, world-changing idea, but instead a very fascinating vision on a smaller interesting subject.
Issue talk: these are about issues that are unknown to the audience.
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