Summary PMP - project management professional study guide

ISBN-10 0071775919 ISBN-13 9780071775915
1205 Flashcards & Notes
3 Students
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This is the summary of the book "PMP - project management professional study guide". The author(s) of the book is/are Joseph Phillips. The ISBN of the book is 9780071775915 or 0071775919. This summary is written by students who study efficient with the Study Tool of Study Smart With Chris.

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Summary - PMP - project management professional study guide

  • 1.2 Defining What a Project Is - and Is Not

  • What does 'Projects are Temporary' Mean?
    - Temporary usually means that the project is temporary, but not the deliverable 
    - The result is to create something that will be around longer than the process it took to create it.
    - The deliverable can be temporarily or not (picnic vs skyscraper)
    - Temporary describes the market window (fads (=rage) and opportunities)
    - The project team is there temporary (or even shorter than the project lifecycle)
  • What do projects create?
    Projects either: 
    - create a thing: 
    - invent a service
    - change an environment
  • What does 'projects are unique' mean?
    - Every project you ever do is different from all the other projects you've done in the past
    - Each project has unique factors such as the time it takes, the stakeholders involved, the environment in which the project takes place etc.
  • What are things that projects create?
    An end-thing on it's own (such as a skyscraper) or component that contribute to other projects or things
  • 1.3 Defining Project Management

  • What are the 5 process groups that are being recognized in project management
    Initiating, Planning, Executing, Monitoring and Controlling, Closing
  • Which project management knowledge areas are being recognized
    - Project Integration Management
    - Project Scope Management
    - Project Time Management
    - Project Cost Management
    - Project Quality Management
    - Project Human Resource Management
    - Project Communications Management
    - Project Risk Management
    - Project Stakeholder Management
    - Project Procurement Management
  • Why is it important to understand the different knowledge areas?
    Because what you do in one area has a direct effect on what happens on the other knowledge areas.
  • What is the ongoing concern of a project manager?
    To keep stakeholders satisfied on project progress by:
    • communicating project status
    • showing evidence of progression towards project completion
    • keeping the project constraints in balance
  • What is a project constraint? And what are examples of project constraints?
    Anything that you're required to do or maintain. Most common are time, costs and scope but also quality, resources and risk should be considered.
  • What is project integration management? And why is it important?
    It is the coordination of events happening in the various project management knowledge areas. Since what happens in one area affects what happens in other areas.
  • What is progressive elaboration?
    • It is the refinement that project components pass through to reach their final state, such as a project plan. (see figure 1.1 - page 15) 
    • Development of a project in steps and continuing by increments
    • It is an iterative process designed to fulfill the project objectives correctly and completely
  • How does progressive elaboration support a project when it moves closer to completion?
    As a project moves closer to project completion you need to revisit and monitor the needs that launched the project. Progressive collaboration helps in understanding those needs and the ability to meet those needs.
  • What are project management application areas? Why are these important?
    These are areas or disciplines in which project management can be applied. Although the project work in these areas is different between and unique for the different areas, the project management approach is basically the same for all project types.
  • What do we understand under 'The Project Environment?'
    The project environment is a term to describe the impact the project will have, good or bad, on the cultural, political, and physical environments.
  • Why is it important for the project manager to be aware of the project environment?
    The environment could influence the project's success and the project could influence the environment
  • Which project environments are being recognized?
    • Physical Environment: The physical environment where the project will take place. This includes ecology, geographical makeup and the health of the environment.
    • Cultural and Social Environment: Need to understand the impact the project has on these environments and vice-versa. The PM should also understand the autonomy he or she has within an organization and the affect the level of power will have on the project's success.
    • International and political Environment: E.g. for projects spanning multiple countries understanding local customs and laws. Also includes political consideration of international projects. And time zone differences, holidays, travel logistics, face-to-face and teleconference meetings, currency exchanges and language barriers.
  • What do we mean with 'Enterprise Environmental Factors'?
    The specific conditions of the environment of a project. The conditions, rules, policies, and culture within which the project must operate.
  • Which typical general management skills should a project manager have? Name at least 5?
    • Planning 
    • Accounting and cash flow management
    • Sales and marketing
    • Procurement processes
    • Logistics for travel, schedule, supply chain, and order fulfillment
    • Human Resource practices and procedures
    • Industry-specific health and safety practices
    • Working with information technology
  • What do we mean with interpersonal skills?
    These are your abilities as a project manager to get along with stakeholders, be somewhat likeable, and work with others to reach an outcome on disagreements, problems, and challenges within the project.
  • Can you name different kind of interpersonal skills? (at least 5)
    • Problem solving
    • Motivating
    • Communicating
    • Team Building
    • Influencing the organization
    • Political and cultural awareness
    • Leadership
    • Negotiations
  • What does political and cultural awareness for a project manager mean?
    • The project manager being able to operate, manage and maintain the project in order for it to stall or fall prey to political games in the organization. 
    • The project manager being aware of how organizational culture can affect the project's ability to reach it's conclusion.
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Latest added flashcards

A theory that suggest that a link exists between the language a person (or culture) speaks and how that person (or culture) behaves in the world.
PMI code of ethics and professional conduct
A PMI document that defines the expectations of its members to act responsibly, respectfully, fairly, and honestly in their leadership of projects and programs.
Inappropriate compensation
The project manager is to avoid inappropriate compensation, such as bribed. The project manager is to act in the best of interest of the project and the organization.
Happens when individuals measure and compare a foreigner's actions against their own local culture. Ethnocentric people typically believe their own culture is superior to the foreigner's culture.
The personal, cultural, and organizational interpretation of right and wrong; project managers are to operate ethically and fairly.
Culture shock
The initial disorientation a person experiences when in a foreign environment
Conflict of interest
A situation in which the project manager could influence a decision for personal gain.
A project manager should keep certain aspects of a project confidential, such as contract negotiations, human resource issues, and trade secrets of the organization.
What are the three responsibilities of the project manager?
  • Enforcing Project Management Truth and Honesty
  • Eliminating Inappropriate Actions
  • Respecting Others
What are the golden rules for project managers regarding truth and honesty?
  • delivering the project scope as expected by the customer
  • keep confidential information confidential
  • play fair